Banquet & Wedding FAQ
We find that securing the date for the larger event needs to be done nine months to a year in advance. Although for smaller events, sometime we have availability within 3 to 6 months. Our BUSY wedding season is from October to January and March to June.
We’re interested in having an event at Kim Son, can we find out what dates you have available?
Yes. You can request to check on availability through our website: www.kimsonbanquet.com/Booking. We will have follow up with you via phone or email.
How do we book your banquet room(s)?
You can submit your booking request through our website: www.kimsonbanquet.com. You can also book over the phone, in person, or via e-mail. We will need a to know some details about your event such as date/time, estimated number of guests, service type (buffet/sit down), etc., and we can help you with just about anything you need.
Do you require contracts for events?
Yes. We require contracts for events of 50 or more whether it be WEDDINGS, CORPORATE or PERSONAL. The contracts are as much an advantage to the client as to Kim Son. These contracts guarantee the date and specific room as well as prices and types of services.
What deposit is required to secure the room for my wedding/event?
Deposits are required for Kim Son to HOLD the date for your wedding/event. Deposit for each location is different due to seating capacity.
|Location||Room Size||Minimum # of Guests||Deposit Amount|
|Jefferson||Whole room||350||Min deposit of $3,000|
|Half room||100||Min deposit of $1,500|
|Less than 100 guests||Contact Banquet Manager|
|Bellaire||Whole room||600||Min deposit of $5,000|
|Half room||300||Min deposit of $2,500|
|Less than 300 guests||Contact Banquet Manager|
|Sugar Land||Banquet room||150||Min deposit of $1,500|
|Less than 150 guests||Contact Banquet Manager|
Yes. The prices for each ballroom are different. The fee for room usage for non-wedding, no food service events is dependent on size, day of week, and time required. The room rental fee MUST be paid in FULL within 3 months of the event date.
What is included in the rental fee?
Your rental fee includes: the banquet room; floating customer service manager, set-up, clean-up, tables, chairs, and basic linen for the tables (85” round table cloth).
What about Bartender and Server costs?
The Bartender rates are $25.00 per hour and the Server rates are $15.00 per hour – minimum of 6 hours. Please contact our banquet managers for further details.
When is payment due for the Reception?
An estimated proposal will be prepared based on your estimated guaranteed number and menu selections. Once a proposal is approved by our guest, a SECOND deposit or payment is due – the payment is 50% of Estimated Invoice. The SECOND payment MUST be paid 30 days prior to the event date. The FINAL invoice will be given to our guests at the end of the event based on FINAL guest counts and additional charges. This Final payment is due at the end of the event.
What other fees can I expect?
Service Charge for Buffet or Family Style Service is 18% Service Charge for Plated Services is 25% Sales Tax is 8.25% Under Comptroller Rule 3.337 (c) (1) (C), any mandatory charge that is retained by the employer is subject to SALES TAX. Therefore, the Service charge of the event will be charged Sale Tax. Please contact 1-800-531-5441 extension 50701 if you have any questions regarding this matter.
What is your cancellation policy?
All deposits are NON-REFUNDABLE after 7 Days of signing the contract. We sometimes are able to accommodate moving your reserved date if we are able to secure another reservation to replace yours. We are able to offer a six month window of original contract date. EX: If your contract date is June – the maximum earliest that you can move is January. The maximum latest that you can move is December. However, this is dependent on Kim Son having a replacement reservation for your original date.
Once we book a date for our event (wedding), how does the process work?
The process starts with payment of the deposit. This needs to be completed in order to secure your reservation. After the date is booked, the timeline is generally as follows: 1.We begin with standard event planning information, estimates on your guests, initial thoughts on menu, etc. 2. We will have to set any necessary planning meetings in advance of your event – recommendations: 3 Months, 1 Month, and 2 Weeks meeting respectively before the event date. 2a. Three Month Meeting: Menu exploration, Questions & Answers – Kim Son will help in planning if needed. 2b. One Month Meeting: Finalize Menu, More Questions & Answers, Second Deposit is due. 2c. TWO Weeks Meeting: Finalize All Changes, Guest Count, Floor Plan and all details.
Do you charge for Bar set up?
YES, The set-up is $400.00 per bar or per 125 guests. Kim Son Set-Up includes Ice, Glasswares, Straws, Beverage Napkins, Lemons, Limes, Cherries. All MIXES will be provided by guests.
What types of bar can Kim Son provide?
Kim Son can provide different types of bars for your event. A1. Cash Bar – guests buy their own drinks A2. Open Bar – the host pays for all drinks served – all drinks charged per person, please see Bar Menu A3. Toonie Bar – You can purchase bar tickets or tokens and distribute them as you wish to your guests. This will help control cost & consumption.
What bar packages do you offer?
Please ask for Our Bar Menu
Can we bring in our own alcohol?
Due to liability we do not allow outside alcohol in our facility.
What menu options do you offer?
We have multiple menus for you to choose from including Traditional Wedding Menu, Banquet/Corporate Menu, Hors D’Oeurve Menu, Plated Menu.
Do you have in-house catering?
Yes, we have our very own Executive Chef and Catering Team.
Can we bring in our own food or caterer?
Yes. Caterer can use our Convection Oven, Plating Area. Caterer MUST provide all utensils, chaffers, food service platters. Please contact Kim Son for details.
Do I have to go through Kim Son for my catering?
No, you do not. Although, we highly recommend using our services for a smooth enjoyable process, we will accommodate outside caterers.
I have guests with allergies. Can we order a special menu for them?
Certainly you can. Our Chef will let work with you to personalize any special menus you need (Vegetarian). Please let us know ahead of time so we can make the accomodation.
How many guests can each of your banquet halls accommodate?
The accommodation for each location is vary A1. Jefferson Location – 50 to 500 A2. Bellaire Location – 100 to 800 A3. Sugarland Location – 50 to 150
What is included in the Hall?
Tables and chairs are provided (you don’t have to rent them). We place a white cloth, all tableware, glasses and cutlery on each table. You have a choice of napkin colour. For Weddings we decorate the Head Table, Gift Table, Cake Table, Guest Welcome Table. Guest can bring in their own decorators, florists, and other vendors if needed.
Do you have chair covers or other tablecloths?
We can arrange to have chaircovers for you for a fee and other size and coloured cloths are also available for a fee. The fee includes pickup and return to the providers, so you don’t have to do it!
Can we pick our own linen colors?
Yes, we have a variety of linen colors to choose from.
What type of tables do you have?
We typically use our round tables (60” Round) that seat 8-10 comfortably.
Does your pricing include table setup?
Yes, our pricing includes glassware, silverware, plates, etc.
Can I bring my own decorations (i.e.: balloons, centerpieces, streamers, drapery)?
Yes, you may decorate the rooms and tables however you may like. No staples, No nails, No Tape.
Do you have a dance floor?
What about candles?
The Houston Fire Department requires that all candles be contained in a vessel two inches taller than the top of the flame. Our staff is happy to light these for you prior to your guests arriving.
Do we have to clean up at the end of the evening?
No way! You only need to take your personal items with you. We do the rest.
Do you have a valet service?
Yes, for a small charge we will provide your event with a valet service.
Can we hire our own entertainment?
Yes, you may hire any entertainment for your event providing club approval.
What about planning for weddings?
For Wedding Receptions we will do our best to help the Bride & Groom with Reception Planning meeting approximately 5 to 6 months in advance. Our experienced management will guide you through all the necessary questions and details which will cover everything from the beginning of the day until the end of the evening. This meeting takes approximately 1 to 1-1/2 hours. We may then meet again in the future or finish the planning by phone or email. For other events planning can be done in person, by email, phone or fax. We will send you our detailed “Event Planner Questionnaire” which will guide you through answering all the necessary steps of information required to make your event a total success. As always in any case it is best to start the planning process for any event as early as possible. Many times you will need to do research, and need time to think about and plan out some of the important details for your event.
Do you have a recommended list of your preferred vendors for the all the services that are not provided by Kim Son?
Yes, you can find the list from: www.kimsonbanquet.com/services
We wish to thank you for coming to Kim Son Restaurant and honoring us with your continued support. Through your visit to Kim Son, we hope you will experience the warmth, tradition, and culinary treasures of Vietnam and her people.
10603 Bellaire Blvd
Houston, Texas 77072
2001 Jefferson St
Houston, Texas 77003
12750 Southwest Fwy
Stafford, TX 77477
Additional Brands and Services:
Little Kim Son at UofH
Asia at L'Auberge du Lac